Cancel or delete a purchase order

Cancel a purchase order when you no longer need it but want to keep a record of it. Delete a purchase order to remove it permanently. Neither action notifies your vendor.

Cancel or delete?

	Cancel	Delete
The purchase order	Stays in Cinderblock with the Canceled status	Is removed permanently
Your vendor’s web link	Still works and shows Canceled. Your vendor can’t approve or decline the purchase order.	No longer shows the purchase order
Undo	Choose another status	Can’t be undone

Cancel a purchase order

To cancel a purchase order, open it and select Canceled from the status menu at the top right of Purchase Order details. The change applies right away.

You can cancel a purchase order in any status, including one that has payments recorded or is marked as paid.

Editing a canceled purchase order doesn’t change its status, even if it’s signed. To reopen it, choose another status.

Delete a purchase order

1. Open the purchase order.
2. Select the more options menu (⋮) at the top right of the purchase order.
3. Select Delete Purchase Order.
4. Confirm the deletion.

You can also delete a purchase order from its row menu in the Purchase Orders list.

You can delete a purchase order in any status, including signed purchase orders and purchase orders that have payments recorded or are marked as paid.

Important: Deleting a purchase order is permanent and can’t be undone. Your vendor can no longer view the purchase order from its web link.

Delete several purchase orders at once

1. Select Purchase Orders in the sidebar.
2. Select the checkbox next to each purchase order you want to delete.
3. Select Bulk actions, then select Delete POs.
4. Confirm the deletion.