Free Document Generators for Contractors

Which contractor document should you use?

• Estimate: Price the job before the customer commits. Set out the work and expected price clearly.
• Work order: Put the scope, location, and scheduled work date in writing for your crew or a subcontractor.
• Task list: Break a multi-step job into a printable checklist for the site.
• Purchase order: Document materials, quantities, and agreed pricing when ordering from a supplier.
• Change order: Record extra work and its price for the customer to review before you do it.
• Timesheet: Record hours by date for payroll preparation or time-and-materials billing.
• Invoice: Bill at completion or at an agreed milestone.
• Receipt: Record a payment you’ve received and give the customer a receipt.

Free tools for contractors who need the basics

If you’re just starting out, or you only send a few estimates and invoices a month, you might not need or want software yet. That’s what the tools are for. They allow you to create professional documents quickly, and without a subscription.

Each generator is laid out around how that document is used on a job, from itemized pricing on estimates and invoices to dated rows on a timesheet. Finish it, print it or save the PDF, and reopen saved documents to edit them later.

Prefer a blank form to fill out by hand? See our printable contractor templates.

Need to calculate material quantities or job costs? Explore our free contractor calculators.